Business English | Business Correspondence 05 _LEVEL 7_ Correspondence 05
Business Correspondence 05: Writing a Purchase Order
Practice 1 | Useful Expressions Directions: Listen and repeat.
Purchase order - a one-time contract between a buyer and seller. It is written by the buyer and is a legal authorization for the seller to ship the product and bill the buyer.
Payment term – the time during which the payment has to be made
Payment method – cash, credit card, bank transfer
Shipped – already arriving from supplier to the buyer
Shipping method – via mail, bus, train, etc.
Disputes – conflicts
Vendor – seller
Unit
Unit of measure
Price per unit
Quantity
Discounts
Serial number
Total amount
Delivery date
Tax amount
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Business English | Business Correspondence 05 _LEVEL 7_ Correspondence 05
Practice 2 | Purchase Order Directions: Look through the purchase order. Then explain your teacher the importance of the given information.
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Business English | Business Correspondence 05 _LEVEL 7_ Correspondence 05 Check your understanding: Answer the following questions.
1. What is a purchase order?
2. What are the shipping details?
3. What are the payment details?
4. What did the company purchase?
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Business English | Business Correspondence 05 _LEVEL 7_ Correspondence 05
Practice 3 | Role play Directions: Have a role play with your teacher in the following situation.
Situation You are the manager of a big company and you need to make a purchase order form. Your teacher will be the secretary to whom you will dictate what to include in the form.
term
method
quantity
description
number
price
total amount
date
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Business English | Business Correspondence 05 _LEVEL 7_ Correspondence 05
Practice 4 | Discussion Directions: Discuss these topics and exchange thoughts with your teacher.
1. What are the advantages of a purchase order form?
2. Do you think the purchase order form is a common business practice in your country?
3. What are the most important things to be included in a purchase order?
4. Is it easy or difficult to write a purchase order? Why?
5. How informative is a purchase order in your opinion? Rate from 1 to 9 and explain your choice.
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