Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, Decembre 12th 2008
PROJECT
CONSULT
Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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Edited version for print. Automation and animation removed. Original Powerpoint version: http://www.PROJECT-CONSULT.net/files/20081212_DLM Forum_Breaking the Barriers_Kff.pps
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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© PROJECT CONSULT 2008
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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An Ancient Record DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
Records Managers love this Type of Record
DLM Forum RM Dr. Ulrich Kampffmeyer
It‘s handy It‘s rare It‘s valuable It‘s solid It easily stores in Cabinets People enjoy looking at it It carries a Part of our History
PROJECT CONSULT Unternehmensberatung
Archivists even love it more …
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com
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DLM Forum RM Dr. Ulrich Kampffmeyer
These Days are gone.
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
This presentation is about Records, Records Management, Enterprise Content Management and the Lifecycle Concept of MoReq2. Challenges for traditional Records Management in a rapidly changing digital World. DLM Forum RM Dr. Ulrich Kampffmeyer
Implications and future Tasks.
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
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Yes, we got good Definitions …
Information created, received, and maintained as evidence and information by an organisation or person, in pursuance of legal obligations or in the transaction of business. Field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records.
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
… but we still got different Perceptions …
The Archivists as “Pre-Preservation” … The Public Sector Records Manager as Result of a “Bureaucratic Process” … The Chief Compliance Officer as “Legal Evidence” of his Business Activities … The IT Manager as “Application” of his ERP-Solution … The Programmer as “Structure and Fields” in his Legacy Application … The Music Fan as the “Directory Functionality” of his LASTfm Records …
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com
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Today we talk about …
Content, Documents, eMails, Media Assets, Forms, Files, Images, Videos, Web Pages, Audios, Twitters, PDFs, Datasets, a.s.o.
Some propose to generally speak of
Information Objects
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
This is OK, but …
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
There is still the Need of the Concept of a Record
Not all Information Objects will become a Record and not all Information Objects, either Records, will end up in an Archive
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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Because Records can be defined as well by their Attributes • • • • • • • • • •
Business Value Legal Value Context Integrity Persistence Authenticity Defined Metadata Consistency Classification and more, which seperate Records from other Objects
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
DLM Forum RM Dr. Ulrich Kampffmeyer
Another Point of View
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
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The Concept of ECM Enterprise Content Management
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
The Software Industry moved on … “Enterprise Content Management is theTechnologies used to Capture, Manage, Store, Preserve and Deliver Content and Documents related to Organizational Processes.” DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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A Lifecycle Model … MANAGE Collab DM
STORE
CAPTURE
WCM
DELIVER
WF/ BPM RM
DLM Forum RM Dr. Ulrich Kampffmeyer
PRESERVE
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
ECM
MANAGE
Document Management
Collab
DM
STORE
CAPTURE
WCM
DELIVER
WF/ BPM RM
DLM Forum RM Dr. Ulrich Kampffmeyer
PRESERVE
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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ECM
MANAGE Collaboration Collab DM
STORE
CAPTURE
WCM
DELIVER
WF/ BPM RM
DLM Forum RM Dr. Ulrich Kampffmeyer
PRESERVE
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
ECM
MANAGE Collab DM
STORE
CAPTURE
WCM
DELIVER
Web Content Management
WF/ BPM RM
DLM Forum RM Dr. Ulrich Kampffmeyer
PRESERVE
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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ECM
MANAGE Collab DM
STORE
CAPTURE
WCM
DELIVER
WF/ BPM RM
DLM Forum RM Dr. Ulrich Kampffmeyer
Records Management PRESERVE
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
ECM
MANAGE Collab DM
STORE
CAPTURE
WCM
DELIVER
WF/ BPM
Workflow Business Process Management DLM Forum RM Dr. Ulrich Kampffmeyer
RM
PRESERVE
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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RECORDS
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
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A Components Model … A Structural Model … A Functionality Model … As well a Lifecycle Model …
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
Capture Preserve RECORDS
Store
Manage
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
A DLM Model …
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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Capture Preserve
Records Management RECORDS
Store
Manage
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com
The DLM Forum RM Model …
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
What is Records the Difference between the ECM and Management the MoReq2 RM Model? RECORDS
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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Focus! RECORDS
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
Case Management Document Management
Workflow
Most ECM Components Records Management are only Satelites in the RM Model! RECORDS
DLM Forum RM Dr. Ulrich Kampffmeyer
Web Content Management
Archiving
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com
Collaboration
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ECM
MANAGE Collab DM
STORE
CAPTURE
WCM
DELIVER
WF/ BPM RM
DLM Forum RM Dr. Ulrich Kampffmeyer
Records Management
PRESERVE
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Records Management: One integrated Module of the Components Model Breitenfelder Straße 17 20251 Hamburg www.project-consult.com
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
That was the easy Part! DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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The Software Industry moved on …
ECM was enhanced to really cope with the Challenges of “2.0” whilst Records Management and Electronic Archival are just in an “experimental Phase” …
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
This is the Challenge DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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This is the Challenge DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
The positive Aspect is, this
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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The positive Aspect is, this Wave has not arrived in Records Keeping Centers and Archives by now …
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
The Technology Challenge Most „new“ Technologies do not care to provide Objects suitable to become consistent Records or to be archived properly … Think about: • Personalisation & Individualisation • Blogs, Twitters, Instant Messages & Wikis • Proprietary Formats for Multi Media Objects • Mashups & distributed Ressources • non-persistent URLs • a.s.o, a.s.o, a.s.o.
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com
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The Technology Challenge We might even have to come up with the Discussion, again, if we need the Definition of Something like a
„Digital Original“
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
The Cultural Challenge New Perceptions, how to generate and use information.
Think about: • Social Communities • Digital Immigrants versus Digital Natives • „Always Online“ • New Ways of Communication and Interaction • Rights Management & Data Protection • a.s.o, a.s.o, a.s.o.
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com
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The Cultural Challenge We might even have to come up with Discussions, again, about the Information Society and Social Implications of what we are doing.
DLM Forum RM Dr. Ulrich Kampffmeyer
And not to forget the Digital Addicts …
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
The Information Growth Challenge Exponential Growth of Information and no sufficient „Management“ of Information.
Think about: • Uncontrolled Redundancy • The Value of Information • The growing Dependency of the Availibility and Accurancy of Information • a.s.o, a.s.o, a.s.o.
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com
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Lets have a Look to some special Records Management Challenges DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
Records Managers love Metadata! They are used to complex Data Entry Forms.
„2.0“-Users hate complex Data Entry Forms! They want to trust in automatic Categorization.
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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Records Managers are excellent in structured Search! They are used to Expert Search Forms. „2.0“-Users hate complex Search Forms! They love „Single Field Search“ á la „Google“ finding Everything Everywhere.
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
Records Managers are aware of the Importance of Context Information! They are used to spent hours to create orderly Structures. „2.0“-Users are lazy! They don‘t mind where they are storing their stuff. DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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Records Managers perfectly know to navigate by Tree Views and Folder-Sub-Folder-VolumeHierarchies! It‘s just about having Fun. „2.0“-Users will loose temper when the Interface doesn‘t work like a Media Library or Youtube! Or they get bored and just stop to search what they have been looking for. DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
Records Managers know about the Importance of Selection and Disposal! They work until late in the Night to keep their Repositories clean. „2.0“-Users know, that a 1-TB-Disk at the Grocers Store is now only 300 €! They believe, that there will always be enough Space for Everything. DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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Records Managers are Specialists in regard to determine the Value of Records! They are working eagerly, to keep Information accessible and available for all time. „2.0“-Users have no idea about a record and who might be responsible to store it safely! Everbody gets Copies of Everything, so Somebody will take care of it. DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
Records Managers are fond of their Fileplans, Thesaurus, Taxonomies, Ontologies and Classification Schemes! They move even through 7 Levels of Hierarchy to find the right Spot for a Note. „2.0“-Users believe in Folksonomy! If there are enough Users choosing the same Tag, it can not be false. DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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Records Managers are prepared to learn hard every Function of their RM Solution! With extensive Training every Software Interface can be turned into a usable Tool.
„2.0“-Users love their iPod! If the User Interface is not sexy and works like Facebook, they will just shut the Application down.
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
Records Managers know by Heart (or by their Retrieval System) the place of every Object! They are in Control of Everything in the Electronic Realm and in the World of Paper Documents. „2.0“-Users, the Digital Natives, started living in a virtual World …
… and the Systems are no longer jailed in their Silicon Cages. With RFID, Robotics, Cameras, Sensors they are entering the Real World and take over Control.
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com
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By the Way … … a lot of DLM Forum Members are even Senior Digital Immigrants.
… so, are we prepared for all of this? DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
Will future Historians call our Time „The Dark Age of the Early Information Society“? DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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Do not fear Darkness! Remember „The Tortoise & the Hare“ DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
Do not fear Darkness! Remember „The Tortoise & the Hare“ DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
Where are we standing now with MoReq2? DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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Everything is in Place • Requirements online and printed • Test Material available • XML Schema finished • Test Center Contract signed • MoReq2 Governance Board established • Translations & Chapter 0s coming in … DLM Forum RM Dr. Ulrich Kampffmeyer
We can start to gather Experiences, initiate Improvements and generate Acceptance.
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
So what could be the next Steps with MoReq? DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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… Usefullness There is a Need to demonstrate the Usefullness and Usability of MoReq2: • Even a complex Structure can be easily used with modern Software Architecture, Applications and User Interfaces • Used in the right Way, MoReq2 will help to save Money and to increase Efficiency • Not Everybody will need every Function. Make the modular Approach work • Systems must not only be capable of MoReq2Functionality, but must be able to support even Office Workers with their daily Work
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
And the good Thing is: MoReq2 can do! DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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For future Activities …
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
… Concentrate on the DLM Forum Assets
Combining the Competences of Archives and Records Management DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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… a slight Return to the MoReq2 Components Model
RECORDS
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
… Archiving
• Challenge of new formats • Interfacing • other Archive-centric topics RECORDS
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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… Connectivity • Testing the Interoperability and Records Interchange • XML Schema Evaluation in Practice • Pilots RECORDS
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
… Expanding
RECORDS
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
65
… Expanding
• Enhancing the Optional Modules • Improving the Lifecycle RECORDS
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
66
© PROJECT CONSULT 2008
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
… Dissemination
• • • •
Training Education Building Reputation Bringing the Message to the Private Sector RECORDS
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
67
… Maintenance We can not do Maintenance only of the MoReq2 Standard „for ever“. Technology and the Use of Technology are changing rapidly! DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
68
© PROJECT CONSULT 2008
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
… Paradigms We will need a Paradigm Change in Records Management to adopt technical and cultural Change! Or we will see a Paradigm Shift to Somewhere where we do not like to be!
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
69
and then …
• 2010 Scoping of MoReq3 ? RECORDS
• 2013 Delivery of MoReq3 ? DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
… and with the next Version we have to break the Barriers of traditional Records Management! RECORDS
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
71
… could be … RECORDS
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
72
© PROJECT CONSULT 2008
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Breaking the Barriers of Traditional Records Management Dr. Ulrich Kampffmeyer DLM Forum Conference Toulouse, 12.12.2008
… could be … RECORDS
DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
73
Thank you very much for your Attention!
Dr. Ulrich Kampffmeyer E-Mail:
[email protected] Slides, Newsletter, Information ... www.PROJECT-CONSULT.com DLM Forum RM Dr. Ulrich Kampffmeyer
PROJECT CONSULT Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17 20251 Hamburg www.project-consult.com © PROJECT CONSULT 2008
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